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All companies receive letter on mandatory electronic mail from public authorities

10-09-2013 News UK

During the next seven weeks all 650,000 companies and associations in Denmark will receive a letter about the soon to become mandatory electronic mail from the Danish Business Authority.

The letter points out that from 1. November 2013 it will be mandatory for all companies, associations and organizations, which have a VAT number, to have a mailbox in order to receive Digital Post (electronic mail) from the public sector. The first 90,000 letters have already been sent.

Companies must create a digital mailbox on virk.dk and be sure to check it in the same way as their physical mailbox. Businesses can receive help creating the mailbox on the Danish net site: virk.dk/postkasse. Also a hotline for the digital mailbox where businesses can receive help creating the mailbox has been established. Furthermore companies can also receive help on how to order and install a NemID employee signature, which is a precondition for the creation of the mailbox.

Can companies be exempted from Digital Post?

In principle companies cannot be exempted from Digital Post. However, for a few companies it is possible. The companies that are not able to get an Internet connection of at least 512 kbit / s downstream at the registered office address at ordinary terms and conditions can be exempted. By meeting in person at their home municipality, companies can apply for an exemption if the lack of connection is a fact. Alternatively, a representative of the company can apply to be exempted via a letter of attorney.

Facts about mandatory Digital Post in companies

From 1. November 2013 it will be mandatory for all companies and associations who have a VAT number to have a mailbox in order to be able to receive Digital Post from public authorities. In the mailbox companies and associations will receive notifications of sickness, criminal records, calls for vehicle inspections and reminders for annual financial tax statements and so forth. The mailbox will save taxpayers nearly 400 million kr. per year